The responsibility of the Purchasing Department is to ensure compliance with the Arizona procurement rules and codes when securing quotes and establishing contracts with vendors through solicitation processes.
We are continually seeking outstanding vendors with quality products at competitive pricing. Please download, fill out and send Vendor Application Forms back as instructed in the forms.
For bidding opportunities, please make sure to fill out both vendor and W-9 forms. Thank you.
All commitments of purchases by Osborn School District will be made by an approved purchase order number assigned by the Purchasing Department. Products/services are not to be delivered without an approved purchase order. Vendors accepting orders without an executed purchase order do so at their own risk. The purchasing office is governed by two specific areas: the Arizona Administrative Code (A.A.C.), and the Uniform Systems of Financial Records (USFR). The AAC and USFR govern the "who, what, where, when, why, and how" related to the expenditure of District funds.
The substitution of items without the prior written approval of the Purchasing Department is prohibited. Only those items specifically listed on a purchase order may be delivered. The schools and departments within this District do not have the authority to substitute items without the Purchasing Department's approval. You may verify purchase orders by contacting the Purchasing Department at 602-707-2023.
Please Note: Before OSD can issue a purchase order, a copy of the vendor's updated W-9 must be on file with the Purchasing office. The completed form can be emailed to [email protected].
Arizona school districts are not exempt from paying sales/use taxes. Sales tax added to invoices from Arizona vendors will be paid by the district to the vendor. Use tax will be paid directly to the State of Arizona on invoices from out-of-state vendors.
Invoice & Delivery Instructions
Osborn School District's Accounts Payable Department provides timely and accurate payment of invoices to vendors, in a professional manner that supports the district needs and in accordance with State requirements. The payables department also manages internal auditing functions, pays invoices by verifying and completing payable and receivable transactions.
Osborn is a Net 30. The payables department will process invoices upon receipt of services and good's received in good condition. All invoices need to be sent to [email protected].
Payment & Invoice Instructions
OSD requires a 3-way match of a purchase order, vendor invoice, and packing list/receipt of the goods/services purchased. Purchases must be shipped to the ship address listed on the purchase order, and invoices must be mailed to Accounts Payable at the District Office address listed on the purchase order (unless there are special directions in the body of the purchase order). Invoices can be emailed to Accounts Payable.
District Office - 1226 W. Osborn Rd. Phoenix, AZ 85013 - 9AM - 12PM
Clarendon - 1225 W. Clarendon Ave. Phoenix, AZ 85013 - 7AM - 3:30PM
Encanto - 1420 W. Osborn Rd. Phoenix, AZ 85013 - 7AM - 3:30PM
Longview - 1209 E. Indian School Rd. 85014 - 7:30AM - 4PM
Montecito - 715 E. Montecito Ave. Phoenix, AZ 85014 - 7:30AM - 3PM
Osborn Middle School - 1102 W. Highland Ave. Phoenix, AZ 85013 - 8AM - 4:30PM
Solano - 1526 W. Missouri Ave. Phoenix, AZ 85015 - 7:30AM - 4PM